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Men’s Club Association

Bylaws and Schedule A

Adopted At the AGM
October 16, 2006

Amended at the AGM
October 9, 2008

Amended at the AGM
October 9, 2012

Amended at AGM
October 22, 2014

Okanagan Golf Club Men’s Members’ Association
3200 Via Centrale
Kelowna, B.C. V1V 2A4

Part 1 – Formation
1.1 The association has been formed to enhance its members’ enjoyment of golf and fellowship while serving ownership and organizational goals. Its board and various committees promotes interest in the game of golf, serve to enhance the membership experience while collaborating with ownership to ensure continuing success for both.

Part 2 – Definitions
The following definitions will clarify these bylaws and constitution:
2.1.1 The Association is located at the Okanagan Golf Club at the above address.
2.1.2 “Association” means the Okanagan Golf Club Men’s Members’ Association.
2.1.3 “Board” means the directors acting as authorized by the constitution and these bylaws in managing or supervising the affairs of the Association (also referred to as “the Captain’s committee”).
2.1.4 “Owner” means Golf BC Group doing business as the “Okanagan Golf Club”
2.1.5 “Golf Courses” means the 36 hole golf course and clubhouse facility known generally as the Quail and Bear golf courses in Kelowna, B.C.
2.1.6 “Board resolution” means:
2.1.6.1 A resolution passed at a meeting of the Board by a simple majority of the votes cast by those directors
2.1.6.2 A resolution that has been submitted to all of the directors and consented to in writing by greater than two thirds of the directors who would have been entitled to vote on it in person at a meeting of the Board
2.1.7 “Bylaws” means the bylaws of the Association
2.1.8 “Constitution” means the constitution of the Association
2.1.9 “Directors” of the Association are its current officers and its Captain’s committee.
2.1.10 “Fiscal Year” – the Association’s financial year shall commence on October 1st of each year and end September 30th of each year.
2.1.11 “Officers” of the Association are as follows:
Club Captain (elected for a one year term)
Past Captain (carries on for one year term following term as captain)
Vice Captain (elected for a one year term and expected to be installed as Club Captain the following year)
Secretary/Treasurer (elected for a one year term)
Senior Club Captain (elected for a one year term by the vote of members’ of the Association who are, themselves, seniors – age 55 and above).
Senior Vice Captain (elected for a one year term by the vote of members’ of the Association who are, themselves, seniors – age 55 and above and expected to be installed as Senior Club Captain the following year).
The Club Captain shall serve as the Chairman of the Board of the Association and shall have a casting vote should there be a tie on any matter presented to the board when an even number of board members are present.
2.1.12 “Event/Activity” An event is a golf tournament included on the schedule of events and an activity is a recurring (weekly) activity carried out for the benefit of the members and, in certain circumstances, their guests.
2.1.13 “Schedule of Events/Activities” The board shall review and obtain agreement from the owner, in advance of each season of its “Schedule of Events” such schedule to include both dates, and where applicable, formats, tee-off times, entry fees (where applicable) etc. Once the schedule has been agreed to by a majority of the board, it is to be reproduced in the annual roster and disseminated to the membership as appropriate.
2.1.14 “Sanctioned event/activity” A sanctioned event or activity is one approved by the Board as being conducted under its auspice.
2.1.15 “Agreement” means an agreement entered into by a member with the Owner providing for a non-exclusive license to use the Okanagan Golf Courses and Clubhouse facilities
2.1.16 “Members” means those members whose names were recorded in the register of members on the date that the special resolution to adopt these bylaws became effective, and thereafter, those members who hold an Agreement with the Owner (such Agreement to include, as approved by the Board and Owner, an amount to be included in the annual membership for and on behalf of this Association).
2.1.17 “Members’ liaison” means a person appointed by the Board as the Members’ liaison in accordance with these bylaws whose duty it will be to collaborate with ownership to ensure that the Association is in accord with and meeting the objectives of that ownership.
2.1.18 “Ordinary resolution: means a resolution passed at a general meeting of the Association by a simple majority of the votes cast by those members entitled to vote or a resolution that has been submitted to all of the members and consented to in writing by two thirds of the members who would have been entitled to vote.
2.1.19 “Special Resolution” means a resolution passed at a general meeting of the Association by a majority of not less than two thirds of the votes cast by those members entitled to vote or a resolution consented to in writing by greater than 75% of the members who would have been entitled to vote at a general meeting of the Association.
2.2 Except where in conflict with the definitions contained in these bylaws, the definitions of the Society Act (Society Act R.S.B.C. 1979,c.390 as amended) on the date these bylaws become effective apply to these bylaws and the constitution.

Part 3 – Membership
3.1 Membership in the Association shall be restricted to those persons who have entered into a Annual Dues Pass agreement with the Owner.
3.2 A person shall immediately cease to be a member of the Association upon his death, upon termination of his Annual Dues Pass agreement, or upon ceasing to be an annual member of the Okanagan Golf Club.
3.3 A member shall be in good standing except a member who is in default of any of the terms of the Annual Dues Pass agreement or any of the rules and regulations of the golf course.
3.4 A member shall, at the decision of the competition committee, as communicated by the Board, be deemed to be not in good standing for whatever period is adjudicated by that committee. For greater certainty, it is a requirement of the Association that its members abide by both the rule and spirit of the policies and rules of the Royal Canadian Golf Association.

Part 4 – Meetings of Members
4.1 The first annual general meeting of the Association shall be held within the first three weeks of October (assumes approval by a majority of the members’ in attendance at its formative meeting) and thereafter an annual general meeting shall be held at least once in every calendar year within the first three weeks of October.
4.2 The secretary shall be responsible for making the necessary arrangements for:
4.2.1 The issuance of notices of meetings of members
4.2.2 The keeping of minutes of all meetings of members
4.2.3 The maintenance of the register of members
4.3 The secretary shall give not less than fourteen (14) days written or email notice of a general meeting to its members such notice to include the time and place of the meeting.
4.4 Every general meeting other than an annual general meeting is an extraordinary general meeting (such meetings may be convened, following fourteen (14) days notice, by the Club Captain).
4.5 A nominating committee consisting of the current, past and Senior Captains, and the current Vice captain, will present together with the notice of any meeting involving the election of directors/officers, its recommendation for the position or positions, the subject of election at that upcoming meeting.
4.6 Notwithstanding the recommendation of the nominating committee, nominations from the floor will be accepted at any meeting at which an election is to be conducted.

Part 5 – Proceedings at General Meetings
5.1 Special business is:
5.1.1 All business at an extraordinary general meeting
5.1.2 All business transacted at an annual general meeting except consideration of financial statements and the election of officers/directors
5.2 A quorum at a general meeting is a minimum of twenty-five (25) members.
5.3 The Club Captain shall chair all general meetings but if at any general meeting he may designate an alternate to chair such meeting.
5.4 Any issue at a general meeting which is not required by these bylaws or the Society Act to be decided by a special resolution shall be decided by ordinary resolution
5.5 A member in good standing is entitled to one vote.
5.6 The chair may vote to break a tie but will, otherwise not be entitled to vote.
5.7 Voting shall be show of hands unless two members present at the meeting make a request for a vote by written ballot.

Part 6 – Directors (Captain’s Committee)
6.1 The Board may exercise all such powers and do all such things as the Association may do other than those things that are required to be done by the members in general meeting subject to these bylaws, its rules and all other laws affecting the Association.
6.2 The property and affairs of the Association are to be managed by the Board.
6.3 Each director will support the mandate of the Association (as described in Formation)
6.4 The Board/Captain’s Committee shall consist of five individuals – the Captain, the vice-captain, the secretary/treasurer, the senior captain and the senior vice captain. Should a vacancy exist, an extraordinary general meeting may be called to elect a replacement for that vacancy.
6.5 The Board will, from time to time, appoint an additional director as selected by the Owner, to be known as the Appointed Director, in order that a nominee of the Owner is at all times a director. The Appointed Director shall not be entitled to vote.
6.6 The Board will include the head club professional as an additional appointed director not entitled to vote should that individual be willing to serve.
6.7 The members may by ordinary resolution remove a director, other than an Appointed director before the expiration of his term and may elect or appoint a person as a replacement director.

Part 7 - Proceedings of the Board
7.1 A meeting of the Board may be held at any time and place determined by the Board, provided that five days notice of such meeting shall be sent in writing (email) to each director. No formal notice shall be required if all directors were present at the preceding meeting when the time and place of the meeting were determined or were present at the meeting and waived notice thereof.
7.2 The Board may from time to time fix a quorum necessary to transact business, and unless so fixed will be three directors in office (including the Captain). The secretary shall record minutes of the meeting retaining those in a minute book; in his absence, the Captain shall ask another attendee to record the minutes.
7.3 The Board shall meet following the annual general meeting and shall meet not less than three times in each calendar year.

Part 8 – Committees
8.1 The board may create such standing and special committees as may from time to time be required and delegate to those committees such activities or purposes for which it is appointed. Its committees’ will have no powers except those specifically conferred by the Board. Unless specifically constituted as a standing committee, any special committee so created shall have been created for a specified time period only.
8.2 A committee, in the exercise of the powers delegated to it shall conform to any rules that may from time to time be imposed by the Board.
8.3 The members of a committee will elect a chair; he shall call and chair its meetings, lead the event/activity/service for which he is chairman and report upon its activities to the Board.
8.4 Each event/activity/service sanctioned by the Board shall have a committee empowered to manage the event/activity/service at the direction of the Board. An event or activity will be considered one sponsored by the Board only if it has been presented to the board as an Association event/activity and has been ratified by the Board by a majority of its members. Standing committees’ will be constituted to manage all the events, activities and services. Each committee will operate under its mandate (as described in attachment A) while its guidelines are subject to such variations as are determined by it to be it the best interest of improving the event/activity or service. The committees, their mandates and guidelines have reflected on Schedule A will have been sanctioned as of the date of adoption of these bylaws.
8.5 The Board shall authorize (sanction) an event, activity or service committee, adopting its mandate in tandem with a committee formed to manage the particular event, activity or service and determine those guidelines that it determines will be useful for the operation of the committee by successor members serving on it.

Part 9 - Committee proceedings:
9.1 Each committee will conduct its event/activity/service under the mandate awarded it by the Board.
9.2 Where appropriate, following affirmation by the Board, a committee will isolate the finances applicable to its activities from those a part of the general funds of the Association. This will require the treasurer (or to cause a member of the committee) to separately record and maintain records of its receipts and disbursements, and to report those to the committee and Board as such.
9.3 Where a committee wishes to engage the views of its participants in whatever the event, activity, it is empowered to do so, with the proviso that in order to vote at a meeting convened by that committee, each such individual shall have participated in the event or activity and/or be qualified to participate (example – only senior men will be entitled to vote at a meeting considering a senior men’s activity/event).

Part 10: Duties of Officers:
10.1 At the annual general meeting the Captain’s Committee will be determined by the election of officers (as applicable). The officers thus elected or carrying on will constitute the Board of the association (as described in 2.1.10). Note that only members’ who are seniors (age 55 and greater) will be entitled to vote in electing the senior’s club captain and senior vice captain.
10.2 A person may be removed as an officer by a Board resolution.
10.3 Should any officer, for any reason, not be able to complete his term, the Board shall elect or appoint a replacement without delay.
10.4           The Club Captain shall be responsible for:
10.4.1 Establishing the schedule of Events/Activities for the upcoming season
10.4.2 Coordinating the establishment and operation of each of the committees operating sanctioned events/activities or services including selection and confirmation of members serving on each
10.4.3 Scheduling and chairing of executive and annual general meetings
10.4.4 Chairing the liaison committee and establishing therein the items/priorities to be raised with ownership
10.4.5 Promote the goals and objectives of the RCGA and BCGA and the aims of the association (see 1.1)
10.5             The Vice Captain/Past captain shall be responsible for:
10.5.1 Assisting the Captain in the determination of the schedule of Events/Activities
10.5.2 Acceptance of primary responsibility for the supervision of the ongoing activities of those committees as from time to time, agreed shall be assigned by the captain
10.5.3 Promoting the goals and objectives of the RCGA and BCGA and the aims of the association (see 1.1)
10.6           The Secretary/Treasurer shall be responsible for
10.6.1 Issuance of notices of meetings
10.6.2 Keeping of minutes
10.6.3 Custody of all records and documents of the Association, including Schedule A of the Association – to include recording of changes in the mandates of each except those required to be kept by the Treasurer
10.6.4 Keeping of financial records as necessary to comply with the Society Act
10.6.5 Rendering of financial statements to the directors and members when required
10.6.6 Preparing a financial report for the Association’s fiscal year to include the activities of all committees

Part 11 – Miscellaneous
11.1 All documents of the Association, including its books of account shall be open to inspection of any member of the Association in good standing at such time and place as may be agreed, the parties acting reasonably.
11.2 A member may participate in any meeting (whether of the Association or of its committees) in which he is entitled to participate by conference call or similar communication. All such members attending a meeting by conference call/similar method are deemed to be present at the meeting and entitled to vote.
11.3 Subject to a contrary order issued by the Registrar pursuant to Section 38 of the Society Act, the Association shall be deemed not to be a “reporting society”.

Part 12 – Indemnification
12.1      Subject to the provisions of the Society Act, each director and officer of the Association shall be indemnified by the Association against expenses reasonably incurred by him in connection with any action, suit or proceeding to which he may be made a party by reason of his being an officer or director of the Association, except in relation to matters as to which he shall be finally adjudged in such action, suit or proceeding to have been derelict in the performance of his duty as an officer or director. “Derelict” shall mean grossly negligent, criminally negligent or intentionally engaged in tortuous conduct with the intent to defraud, deceive, misrepresent or take improper advantage of an opportunity available to the Association.
12.2      Subject to the provisions of the Society Act, the Board is authorized from time to time to give indemnities to any director or other person who has undertaken or is about to undertake any liability on behalf of the Association, and to secure such director or other person against loss by mortgage and charge on the whole or any part of the real and personal property of the Association by way of security, and any action from time to time taken by the directors under this paragraph shall not require confirmation by the members.
12.3 The Board in its discretion may submit any contract, act or transaction for approval, ratification or confirmation to any general meeting or at any extraordinary general meeting of the members called for the purpose and any contract, act or transaction that may be approved, ratified or confirmed by a resolution passed by a majority of the votes cast at that meeting shall be valid and binding upon the Association and upon all of the members as though it had been approved, ratified or confirmed by every member of the Association.
12.4 Subject to the provisions of the Society Act, no director or officer of the Association shall be liable for the acts, neglects or defaults of any other director or officer of the Association, or for joining in any receipt or act for conformity or for any loss, damage or expense happening to the Association through the insufficiency or deficiency of title to any property acquired by order of the directors for or on behalf of the Association, or for the insufficiency or deficiency of any security in or upon which any of the moneys of or belonging to the Association shall be placed out or invested, or for any loss or damage arising from the bankruptcy, insolvency, or tortuous act of any person, firm or corporation with whom or which any funds or property of the Association shall be lodged or deposited, or for any other loss, damage, or misfortune whatsoever which may happen in the execution of the duties of his office or trust or in relation thereto, unless all or any of the same shall occur by or through the wilful act, default or neglect of such director or officer.
12.5 The Association shall to the full extent permitted by the Society Act, indemnify and hold harmless, every person heretofore, now or hereafter serving as a director or officer of the Association and his heirs and legal representatives.
12.6 Expenses incurred with respect to any claim, action, suit or proceeding may be advanced by the Association prior to the final disposition thereof in the discretion of the Board and upon receipt of an undertaking satisfactory to the Board in form and amount by or on behalf of the recipient to repay such amount unless it is ultimately determined that he is entitled to indemnification hereunder.
12.7 The Association shall apply to the Court for any approval of the Court that may be required to make the indemnities herein effective and enforceable. Each director and officer of the Association shall, on being elected or appointed, be deemed to have contracted with the Association upon the terms of the foregoing indemnities. Such indemnities shall continue in effect with regard to actions arising out of the term each director or officer held such office notwithstanding that he no longer continues to hold such office.
12.8 The failure of a director or officer of the Association to comply with the provisions of the Society Act or of the constitution or these bylaws shall not invalidate any indemnity to which he is entitled under this Part.
12.9 The Association may purchase and maintain insurance for the benefit of any or all directors or officers against personal liability incurred by any such person as a director or officer.

Part 13 – Bylaws
13.1 On being admitted to membership, each member is entitled to, and upon request, the Association shall provide him, with a copy of the constitution and bylaws of the Association.
13.2 These bylaws shall not be altered or added to except by special resolution.

Schedule A

Okanagan Golf Club Men’s Club Association

Committee Mandate and Guidelines

Introduction: Each sanctioned Activity, Event or Service Activity will be guided by its mandate as described here and as amended from time to time. The mandate awarded each of the various committees describes the expectation of the board with respect to the particular event, activity or service so that the committees are expected to adhere to the guidelines as approved by the board. If and to the extent that a particular committee elects to materially vary the conduct of its event, activity or special service, it shall do so only following reviewing the basis for the decisions taken with the Club Captain who may, at his discretion, require that the changes first be discussed/approved at a meeting of the full executive (at which time, the committee’s mandate may or may not be amended to accommodate the changes proposed).

Financial Records: If and to the extent that any committee collects/disburses funds, that committee shall appoint one of its number to coordinate with the association’s treasurer to ensure that a full and accurate record is maintained of all receipts and disbursements in form and content that will enable the treasurer to produce annual financial reports incorporating all of the Association’s activities (including those of the committees).

1 Competition committee

Constituted by a Chairman and additional members as agreed by Captain and chair appointed for a term of two years coinciding with the term of the Captain. The competition committee is a service committee formed to rule on all golf competition/play in accordance with the both the rule and spirit of the policies and rules of the Royal Canadian Golf Association. Its role is to:

- Advise members before the season starts and throughout of the importance of the RCGA handicap system while stressing the need to report all scores,

- To examine the results of competition for irregularities,

- To regularly display all members handicap factors (probably on a monthly basis) for peer review,

- To obtain new members records and thereby, to confirm eligibility/handicap for Association competitions

- To post rules for handling scores obtained in our inactive season

- To sustain rules expertise a committee member may elect to participate in a RCGA handicap and/or rules seminar, and

- To deal with alleged infractions (see following guidance).

The RCGA assigns rules responsibility for each function/event to the Committee charged with responsibility for each; it was determined, however, that in this Association’s organization that an oversight “competition” committee would provide a meaningful additional tribunal.

The Committee shall, by majority vote, have the authority to suspend a member, otherwise in good standing, from activities under the aegis of the Association for whatever period of time as is warranted, in their judgment, based upon an incident report filed and attested to in writing by a member of the Association or by the Club professional describing an infraction/incident within the Club or in a competition at another golf club. It is expected that, if a first report, or, if contradictory accounts are present (and credible), that the individual receive only a warning. Discussions with respect to the censure of any member are to be held as strictly confidential within the competition committee with notice of any warning and/or censure posted on the locker room bulletin board following communication of the decision of the committee to that member by the Club Captain.

Additionally, the committee is to monitor and, where necessary, address issues of golf “comportment” with complaints related to golf etiquette and behavior. It is expected that confidential discussions will be held with members whose conduct discredits the Association, the golf Club and the game.

2 Greens Committee

Background: As with member-owned golf clubs, a Greens Committee is a key committee. It liaises with the course superintendent, club management, and the members to ensure the course meets the standards that the majority of members want. In seeking Ownership endorsement on the formation of this Association, particular attention was paid to the mutual benefits to be derived by the formation of this committee and of its mandate to assist in improving/maintaining the two courses.

Ownership shares the belief that its membership can be mobilized to become invaluable partners in the maintenance of our courses. The Greens committee shall be appointed for a term of two years to coincide with that of the Club Captain and shall include a Chair and an additional two Association members and such representation as Ownership provides.

The Committee will:

a. Promote through it and the Ladies Section a “adopt a hole” program such programs to include both a carrot and a stick approach to replacing divots, raking traps, fixing ball marks, etc including

i. Positive recognition for “best” course maintenance practices (golf cart/meal/etc.)

ii. Referrals to competition committee of flagrant abuse of golf course

b. Promote maintenance days (half days) where members would address priorities of Ownership in course improvements under the supervision of Greens staff

c. Additional signage fostering additional emphasis on members/players responsibility for properly repairing divots, and on the need to go beyond minimums (e.g. “fix yours and one more for the benefit of all”)

d. Complete monthly “course reviews” with either or both of the Course Superintendent and /or Club Professional to include joining in their course inspections (a regular activity within each of their current job descriptions).

e. Presentation of committee wish list/priorities to ownership representatives and, as importantly, communication of the committee’s activities/results to membership

f. The Committee should poll the membership to prioritize course improvement ideas and represent ongoing channel to ownership.

3 Men’s Night Committee

The Men’s night committee is an activity committee formed to operate a weekly Wednesday men’s afternoon/evening golf competition and prizing. The fee for entry will be established by the Men’s night committee; that amount is collected for the Association by golf staff and allocated amongst medal play and hole-prizes as recommended by the committee/approved by ownership. A not unimportant men’s night objective is to enhance fellowship amongst members; sponsorship monies are raised, payable to the Okanagan Golf Club, from which, under the supervision of the committee, draw prizes are purchased for presentation, to participants present at the awards ceremony following each nights competition.

Men’s Night Scheduling:

a. Play on the designated course shall be restricted to men’s night participants (that is, they will be expected to pay the entry fee – sponsors’ and club professionals exempted)

b. Men’s night shall commence with tee times from 10:30 to the end of the day (players’ wishing to play in before noon may do so by paying their entry fee before teeing off – but there must be more than one men’s night player in any such grouping)

c. Players’ joining men’s night can be entered in one of two ways

a. Entering a time/group by conventional booking phone calls commencing at 8:00 a.m. on the Wednesday in advance of the competition.

b. Asking the pro-shop to find a slot for singles/doubles, etc. during the course of the competition.

The competition is to return entry fees to the players based on games determined by the committee (by flight) with not more than $2 withheld to support the men’s night wind up event to be scheduled towards the end of the golf season. The games selected, whether 9 or 18 holes, closest to the pin competitions’, etc. are to be determined at the discretion of the committee. The committee will consider, and if it deems appropriate/available, adopt a nine-hole handicap system for use in scoring nine-hole events.

Sponsorship is to be sought for each men’s night – recognizing that ownership participates by providing sponsors’ four rounds of golf, with power carts during their sponsorship competition; it is to be understood that there is an excellent value proposition in their participation so that the committee is encouraged to aggressively market this aspect of the weekly event. Sponsorship funds, and donated items provided as a part of, or in addition to the monies, is to be announced and promoted at the dinner following the competition. The Association asks its members to support sponsor businesses and to let them know, when doing so, that such is, in part, in recognition of that sponsorship. Sponsor funds are to be channelled through the pro-shop and passed, as draw prizes to members in attendance at the dinner.

Men’s night hole in one – a member enjoying a hole in one who has entered the particular men’s night competition will be entitled to the following, a GolfBC E-Card in the amount of $150.00 (funded by the Okanagan Golf Club), a cheque for $150.00 (funded by the Mens’ Club).

4. Match Play-Committee:

The match-play committee’s term will coincide with the term of the Club Captain; it takes responsibility for the operation of a match play competition throughout the course of the season.

Participation in individual matches may, depending on numbers wanting to participate involve qualifying rounds to narrow the field to a number that can be reduced to a match play champion within reasonable time parameters for the individual matches. Qualifying will be conducted by medal play over three weeks with attested scores from events determined by the Match Play-Committee, normally either Men’s night or Breakfast Club events are used. The match play field will then be determined from the lowest to highest full handicap net scores.

Entries will be solicited by sign up sheet (paper or electronic or both at the option of the committee) and will involve a $20 entry fee with qualifying players guaranteed two matches (players not qualifying will have lost their $20 entry fee).Players losing their first match will fall to the B division. Prizes are to be awarded as follows:

o Division A winner =40%

o Division B winner =30%

o Division A second = 20%

o Division B second = 10%

The lower handicap player is to schedule the match to be played within the time frame indicated on the match play draw. If a date is chosen and one player is subsequently unable to play on the scheduled date, the onus for an alternative date within the approved timetable is on that player; failure to find a suitable date will result in forfeit of the player initially canceling. .

Full (current) handicaps will be used with the higher handicap player receiving strokes on those holes based on the difference between handicaps. In the event of a tie, play will continue until there is a winner starting the 19th hole at hole 1 and continuing through each consecutive hole until there is a winner.

5 Seniors Committee:

The seniors committee will be established annually to include a Senior Club Captain, a Senior Vice Captain and the heads of the various committees described within this section.

Participation in seniors’ activities require each senior wishing to participate to pay a fee (currently $20) a portion of which will be used to provide each with Zone membership (entitling them to participate in senior activities at other clubs) as well as to fund senior activities within the Club.

5.1 Monday Seniors; Monday seniors is an activity sub committee formed to manage weekly seniors competitions on Monday mornings designed to provide varied team and partner competitions for Association members/their guests who qualify as seniors at age 55 and beyond.

5.2 Seniors Club Championship: an event committee established to manage a two-day full handicap competition to determine the Senior Club Champion. Competition rules, etc. are to be established by the Committee.

5.3 Seniors Zone Open Two Man Best Ball: The committee is formed to organize, promote and manage a single day (and laterally two day ala Spalding Cup – Salmon Arm) competition for senior men. The chair and his committee are to build on the platform established in the operation of a medal play event run in the past years.

5.4 Weldon Steel/Zone: Chair is to be the Senior Vice Captain. The Weldon Steel/Zone committee is an activity committee established to interface with other senior memberships in the region and to schedule and select participants for the Weldon Steel inter-club competition. The mandate for the committee is to encourage the widest possible participation in priority to fielding what be perceived as the “better” team. Accordingly, the committee’s mandate is to offer all senior members an equal opportunity to represent the Association.

A sign up sheet for senior’s wishing to play Weldon Steel events will be posted (and an email invitation sent) seeking participation – that sheet/ email will be open for not less than three weeks from the date of golf course opening. Teams will be selected for each of the season’s events from amongst that list and the applicable dates and courses reported to the members who will be responsible for finding a replacement of like handicap should, for any reason they not be available for an event (or portion of) during the upcoming season.

5.5. Captain’s Cup: An event committee established to operate a two-day, Ryder Cup style competition open to senior Association members’ in the current calendar year with the only restriction being that an equal number of players are available to either the Captains’ or Vice Captains teams.

6. Club Championship: An event committee established to operate the annual men’s club championship scheduled in the current calendar year providing a medal play competition to determine flight and overall gross and net champions.

The Club Champion and the Senior Club Champion, will, at the discretion of the Board, be provided with support to participate, on behalf of the Association, at a recognized British Columbia Provincial Golf competition or a National Golf competition. A contribution to defray expenses paid by the individual, will be provided from the Association as determined by the Board at the Annual Budget Meeting.

7. Breakfast Club: The Breakfast club is an activity committee formed to operate a Saturday morning competitive round of golf for participants who welcome the opportunity to play a variety of competitions with a variety of the Association membership. Because the activity competes with prime golf bookings, participants must expect to allot sufficient of their pre-booking cards to the organizer, so as to allow the organizers to meet the well-justified requirements of ownership.

8. Interclub Competitions: The committee is established to coordinate Association members’ participation in annual interclub events. Organizers’ of these competitions are to be guided by an overriding principle of broad participation so that, sign up sheets are to be posted and names taken to a cut-off date. The Okanagan Golf Club team is to be selected by random draw from all of the individuals on the list. To ensure both the appearance and fact of that “randomness” where possible the draw is to be conducted by not less than two members of the Association who can, thereby, attest to its fairness.

9. Ownership Liaison: A special services committee that includes the member’s of the executive formed to sustain, in collaboration with ownership, the role of the Association’s membership in promoting the goals of that ownership. The Association is formed against the backdrop of a more than satisfactory membership experience. Okanagan Golf Club members enjoy a superior golf experience, have had little or no difficulty in obtaining golf times, and in a somewhat unusual circumstance have come to believe that they belong to a club unlike no other. The Association is founded on the premise that its members are and will continue to be the best advertisement for the Okanagan Golf Club.

The special committee has been formed to explore a better understanding from ownership of their longer term goals for membership; to provide a more effective (but certainly not exclusive) conduit for communication of those scheduling and other issues that otherwise could lead to less than optimum relationships between the membership and staff.

Amongst the matters to be pursued:

- Can we improve on our current “right of first refusal” for 2007 and beyond we’d like to believe that a stable membership income is and will always be an integral part of what are, we recognize, attractive destination resort golf courses

- Is there a limit to the number of memberships that will be offered; perhaps establishing and communicating that number would lead to an initiation fee (of which a modest portion could be directed to the Association).

- Both courses are closed to the membership to support a private function as well as a charity event. We’d understood in the past that we’d be protected in booking/playing at the sister Gallagher’s course but many members were unable to arrange times as our opportunity to book those times (24 hours) left only marginal opportunities. Can we improve our situation vis a vis these circumstances in the future. If additional tournaments are to result in closures to the Association membership, can we have ownership assurances that they be coupled to protected golf times at the Gallagher Golf Club.

- We understand that member times are “blocked off” and protected to the extent that seven day pre-bookings are provided members while local “green fee” players are restricted to booking 48 hours prior to the day of intended play. While acknowledging (applauding) our memberships’ continuing ease in obtaining desired playing times, we’d like to develop a better understanding of how our membership will fare with growth in membership, and with increasing out-of town bookings by destination visitors.

- Of particular advantage to Quail resident members, we’d like to explore a combination of “trail fee” and “cart selection and restriction” such that those members might be able to utilize their own golf carts. Recognize that finding an acceptable formula could be of significant economic import to resident members as they’d be able to dispense with a second automobile.

- Association members seeking to play in the Fall Classic have not, to date, been allowed any kind of price break acknowledging that they’ve already paid green fees/carts as a part of their annual membership. We’d like to suggest that members guarantee a spot in the field (for this or any other similar event) only by paying the full field rate, but that, as members, that they be entitled to “complete” the field by placing their name on a “wait list” from which they’d be selected (by random draw) following closing of entries (which would be, we suggest, ten days, in advance of the event). In that fashion, ownership would not have foregone a revenue opportunity, the field would be full and members drawn from the wait list would be entitled to enter at a price that recognizes that they have already paid to play.