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RED HAWK RIDGE LADIES GOLF CLUB

LADY 9ERS BYLAWS

Revised –December 2023 (changes in bold)

ARTICLE I. NAME

The name of this organization shall be Red Hawk Ridge Ladies Golf Club Lady 9ers, hereinafter referred to as RHRLGC Lady 9ers. Red Hawk Ridge Golf Course in Castle Rock, CO, is the home course and will hereinafter be referred to as RHR.

ARTICLE II. PURPOSE

Section 1. To promote, educate and maintain the integrity of the game of golf.

Section 2. To promote good fellowship and sportsmanship among the members of RHRLGC Lady 9ers and to encourage the active participation of its members in playing and enjoying the game of golf.

Section 3. To adopt, enforce and interpret the USGA (United States Golf Association) Rules of Golf in all club events, except as modified by local rules.

Section 4. To maintain a uniform system of handicapping as set forth in the USGA Handicap System and issue a USGA Handicap Index to each member.

Section 5: To govern and conduct club competitions.

ARTICLE III. MEMBERSHIP

Section 1. Eligibility

1. Membership is open to any female 18 years of age or older upon completing registration and payment of annual dues and GHIN fee.

2. Members must have a minimum of 4 regular league (Wednesday night in-season) play days to maintain her membership in the league for the following year. If the minimum is not met, the member relinquishes her position in the league and is not eligible for pre-registration for the subsequent season. Should the member wish to rejoin the league, she can request that her name be put on the waitlist, if there is one.

Section 2. Responsibility.

1. Members shall be familiar with the Rules of Golf, the RHRLGC Lady 9ers Guidelines and local rules.

2. The USGA Handicap System requires that members play regularly and post accurate scores to establish and maintain a USGA Handicap.

ARTICLE IV. DUES AND FINANCES

Section 1. Organizational fees.

1. Membership fees shall be established by the Board and then reviewed annually.

Section 2. GHIN (Golf Handicap Index Network) Fee.

1. All members in the RHRLGC Lady 9ers Leagues will pay the yearly GHIN fee.

Section 3. Bank Accounts.

1. Three current Lady 9ers Board (the Board) members’ signatures will be on file at the Bank; these are to include the President and Treasurer plus one other to be determined by the Board.

2. The minimum amount to be carried over into the following year in the RHRLGC Lady 9ers bank account will be determined by the Board.

3. Any check written in an amount over $500, to an organization other than Red Hawk Ridge, must have two authorized signatures.

Section 4. Tournaments.

1. RHRLGC Lady 9ers will adhere to the USGA Rules of Amateur Status (which states that an amateur golfer, whether he/she plays competitively or recreationally, is one who plays golf for the challenge it presents, not as a profession and not for financial gain) when awarding tournament prizes.

2. the Tournament Chair will keep reports and accurate financial records of each tournament and submit same to the Treasurer and the Board.

Section 5. End-of-the-Year Gifts.

1. Providing there is sufficient money in the Treasury, at the end of a season, a nominal amount may be used in recognition and appreciation of the work the Board members.

Section 6. Audit.

1. By the end of each fiscal year, the Treasurer shall submit to the Board a financial report that will then be submitted to Red Hawk Ridge for audit and review.

Section 7. Fiscal Year.

1. The fiscal year shall be the calendar year.

ARTICLE V. OFFICERS

Section 1. Elected Officers.

1. The officers of the RHRLGC Lady 9ers shall be President, Vice President, Secretary, and Treasurer.

2. The slate of officers for the next year will decided at the end of the current golf season.

Section 2. Eligibility.

1. To be eligible to serve as President, a candidate shall be a member of the RHRLGC Lady 9ers for at least two years.

Section 3. Term of Office.

1. The term for an officer shall be two years.

2. There shall be a limit of two consecutive terms for President.

Section 4. Vacancy in Office.

1. In the event of a vacancy in the office of President, the Vice President shall serve as President for the remainder of the term.

2. A vacancy in any office other than President shall be filled by the Board.

3. If an unexpected vacancy occurs once the Nominating Committee has set the slate, a write-in candidate will be accepted if approved by the Nominating Committee.

Section 5. Duties of Officers.

1. The officers shall perform the duties defined in the RHRLGC Lady 9ers Bylaws, Guidelines, and as requested by the President.

Duties of the President. The President shall:

1. preside at all meetings of the organization and of the Board;

2. appoint committee chairwomen, with the exception of the Nominating Committee;

3. be an ex-officio member of all committees;

4. be authorized to sign checks;

5. upon the end of her term and at the discretion of the Board, have the option to remain on the Board in a consulting capacity as the Immediate Past President.

Duties of the Vice President. The Vice President shall:

1. perform the duties of the President in her absence;

2. automatically accede to the office of President if the President is unable to perform her duties;

3. assist the President as requested;

4. monitor the membership portal website;

5. facilitate league communication via newsletters, emails, texts, etc.

Duties of the Secretary. The Secretary shall:

1. maintain approved records of all RHRLC Lady 9ers meetings and Board Meetings;

2. post minutes and notices where appropriate to inform and update the members;

3. maintain a current file of all club records, Bylaws and Guidelines.

Duties of the Treasurer. The Treasurer shall:

1. be custodian of all RHRLGC Lady 9ers funds;

2. be authorized to sign checks;

3. present a statement of finances at Board meetings and make it available to the membership;

4. at the Board’s discretion, present a financial report to the Board.

5. at the end of each fiscal year, prepare a comprehensive report to be submitted to Red Hawk Ridge for audit and review.

Section 6. Dismissal from Office.

1. An officer in the RHRLGC Lady 9ers Board can be dismissed from that office by a vote of ¾ of the remaining members of the Board.

2. Dismissal from office can result from failure to fulfill the duties of that office, taking actions either monetary or club-related without Board approval, or if the Board deems it necessary for the integrity of the RHRLGC Lady 9ers, to remove that individual from office.

3. The vacancy will be filled in accordance with Article V, Section 4.

ARTICLE VI. BOARD OF DIRECTORS

Section 1. Composition.

1. The Lady 9ers Board shall consist of the officers and other members serving as Tournament Chair, League Coordinator(s), Handicap Chair, Rules Chair, and Golf Exchange Coordinator.

2. All will be entitled to one vote.

Section 2. Terms of Service.

1. Chairs and Coordinators can serve indefinitely or at the discretion of the Board.

Section 3. Eligibility.

1. To be eligible to serve, a candidate must be a member in good standing of the RHRLGC Lady 9ers.

Section 4. Duties. The Board of Directors shall:

1. serve as liaison between the RHRLGC Lady 9ers and the RHR staff;

2. have general supervision of the affairs of RHRLGC Lady 9ers;

3. adopt rules necessary to carry on the business of the Board, provided such rules are not in conflict with the Rules of Golf, the Rules of Amateur Status, and/or these Bylaws;

4. approve the reports of the Treasurer and Secretary at the Board meetings;

5. approve plans of the Tournament Chair;

6. appoint special committees as deemed necessary;

7. authorize or deny requests for disbursements.

Section 5. Meetings of the Board:

1. shall be held at the call of the President or by any three Board members with reasonable notice to the Board as to the time, place and date;

2. will be considered official with a quorum of at least three Board members present.

ARTICLE VII. GENERAL MEMBERSHIP MEETINGS

Section 1. Membership/Business and/or Membership meeting:

1. shall be held at least once each year;

2. shall be the responsibility of the Board.

Section 2. Special Meetings:

1. Any RHRLGC Lady 9ers member may call a special meeting.

2. 10 days prior written notification of the intent, dates, times and places of such meetings must be sent to all members.

3. The quorum will be 25 per cent of current membership.

4. Any vote must be by the majority of those present.

Section 3. Voting Body.

1. Each member shall be entitled to one vote at RHRLGC Lady 9ers meetings.

2. Proxy voting is prohibited.

ARTICLE VIII. COMMITTEES

Section 1. Standing Committees:

1. shall be Membership, Tournament, Rules, Handicap, and Golf Exchange.

Section 2. Nominating Committee:

1. shall be an Ad Hoc Committee, appointed by the Board on an as needed basis;

2. shall consist of a minimum of three Board members.

Section 3. Composition

1. A volunteer chair or coordinator shall be appointed by the President.

2. Members may continue to serve until they wish to resign or if the President deems it necessary

to appoint another to serve or to dissolve the committee.

3. All committees shall be governed by these Bylaws and the policies of the CWGA.

ARTICLE IX. DISCIPLINARY PROCEDURE

1. All RHRLGC Lady 9ers members are expected to adhere to the rules and procedures of the Lady 9ers League, the USGA Handicap System, the Rules of Golf, the Rules of Amateur Status and to conduct themselves in a manner to reflect positively on RHRLGC Lady 9ers.

2. The Board shall have independent authority to decide what conduct will be sufficient to institute an action against a member for cause. Conduct of a member that may constitute cause shall include, but not be limited to any of the following:

Violation of Colorado State Liquor Laws
Violation of the RHRLGC Lady 9ers By-Laws and Guidelines
Disorderly conduct
Verbal or physical abuse or harassment of RHRLGC Lady 9ers members or RHR employees
Conduct injurious to the welfare, good order, or character of the RHRLGC Lady 9ers League

3. Any violation of the above will result in a written warning notification from the Board to the member. The member will have the opportunity to present an appeal to the Board. The Board will discipline, suspend, or expel any member for cause by ¾ vote present at any meeting of the Board. The decision of the Board shall be final.

ARTICLE X. AMENDMENT OR REVISION

Amendment or Revision. The Bylaws may be amended or revised at a RHRLGC Lady 9ers meeting by a two-thirds (2/3) vote of all votes cast, provided a quorum of 25 per cent of the members is present and notice of the proposed amendments or revisions has been sent to members via email and posted on the RHRLGC Lady 9ers bulletin board at least 2 weeks prior to such meeting.

ARTICLE XI. DISSOLUTION

In the event of dissolution of the RHRLGC Lady 9ers, any remaining funds will be distributed to members in good standing during the year of dissolution either in prizes or gift certificates redeemable at RHR.