BY-LAWS
I. NAME – The name of the organization is PINE RIDGE
SENIOR MEN’S GOLF CLUB.
II. GOALS:
1. To have fun and promote good fellowship among the
members.
2. To improve the member’s game by playing in
tournaments on a regular schedule.
III. OFFICERS: The organization shall have the following
officers:
President: The duties are:
1. To preside at all meetings of the Executive Board and
General Membership.
2. To appoint all committee chairmen.
3. To serve as ex-officio member of each committee.
4. To serve as the club's chief advocate on issues involving
the BMGC and the PR pro shop.
Vice-President: The duties are:
1. To act in the absence of the President.
2. To act in whatever capacity assigned him by the
President.
3. To serve as Chairman of the Nominating Committee.
Secretary: The duties are:
1. To record the minutes of the meetings of the Executive
Board and the General Membership.
2. To notify the members of each meeting.
Treasurer: The duties are:
1. To collect and deposit all monies due the Club.
2. To maintain a simple accounting system, showing all
receipts and expenditures of money.
3. To make disbursements as required for the operation of
the Club.
4. In coordination with the Membership Chairman, to
maintain a roster of active members and their email
addresses on the members' portal and the club
managers' Golf Genius website.
IV. COMMITTEE CHAIRMEN: The organization shall have the
following committee chairmen:
Alive & Well: The duties are to send appropriate “get well”
or “sympathy” cards to members or their families when
notified of a member’s illness or death.
Audit: The duties are to examine the Treasurer’s books at
the end of each calendar year, or earlier if ordered by the
President.
By-Laws: The duties are:
1. To publish all proposed amendments electronically, using
the email function within the Golf Genius software
program,
at least 30 days prior to the next General Meeting.
2. To bring them to the floor at the next General Meeting.
Computer: The duties are:
1. To maintain the members' portal in Golf Genius, to
include
updates to the members' handbook and the contact
information of all club officials.
2. To provide training on the Golf Genius software to club
officers, committee chairs and tournament managers.
3. To serve as the club's chief contact with the Golf Genius
help desk and the BMGC Customer Managers of the
software.
4. To arrange for the "cloning" annually of the club's Golf
Genius website.
Membership: The duties are:
1. To receive and process all applications for membership.
2) To collect the yearly membership dues.
3) To maintain a waiting list for membership in the Club.
4) In coordination with the Treasurer, to maintain a roster of
active members and their email addresses on the
members' portal and the club's Golf Genius site.
Nominating: The duties are to propose a slate of officer
candidates to the membership at the Fall General meeting.
Rules/Grievance: The duties are:
1. To interpret the USGA “Rules of Golf” as well as local
tournament rules when called upon to do so.
2. To arbitrate, with members of this committee, any
disputes that may arise concerning golf rules and
grievances when presented in writing by the parties
involved.
Event Planning: The duties are:
1. To schedule all tournament dates.
2. To schedule and arrange for appropriate venues for the
Spring and Fall General Membership meetings.
Tournament Operations: The duties are:
1. To recruit a slate of tournament managers.
2. To be responsible for the administration of tournament
procedures, to include the invitations to play, flights,
pairings, tee sheet publication and scoring.
3. To publish the results of all tournaments using the Golf
Genius program.
V. EXECUTIVE BOARD:
1. All officers, Committee Chairmen, and the immediate
Past President are members of the Executive Board.
2. Any two members of the Executive Board can direct the
President to call a meeting.
3. The Executive Board shall act only in accordance with
the By-Laws.
VI. MEMBERSHIP:
1. Members must be 62 years of age or older and must pay
yearly dues to be eligible.
2. The membership will be limited to 135 men.
3. The Executive Board may withhold or withdraw
membership from those who conduct themselves in an
unsociable or unsportsmanlike manner.
4. All members are expected to assist in running
tournaments and other activities of the Club.
5. All members have the privilege of filing a grievance in
writing with the Rules/Grievance Committee.
.VII. DUES:
- Yearly dues will be assessed to all members of the club. The amount shall be set at the Fall General Meeting.
- The amount, as set by the Executive Board, is due to the club treasurer on of before March 1 of the upcoming season. Members are encouraged to pay by check made payable to PRSMGC or cash at the current year fall annual meeting. If you cannot attend the meeting please mail the check (not cash) to the treasurer at his address as listed in the Executive Board section of this handbook.
- Payments received after March 1 cannot guarantee membership for the upcoming season. A waiting list may be in effect If you cannot pay by the deadline you must inform the treasurer of your intention to renew for the coning year.
- New members shall pay his initial year's dues when he submits his application to join the Club.
- Wally Sennott Rule - All members that are of the age of 90 or older are exempt from paying dues and exempt from paying the Pine Ridge handicap scoring system fee.
VIII. MEETINGS:
1. All meetings shall have a specific agenda.
2. A Fall General Meeting shall be held after the close of the
tournament season to:
a. Evaluate the past year’s progress.
b. Receive the Audit Committee Report.
c. Elect officers for the next year.
d. Discuss any new business for the coming year.
IX. QUORUM:
The presence of a majority of the members of the
Executive Board for its meetings is necessary to conduct
official business.
X. ELECTIONS:
1. Election of officers shall be held at the Fall General
Meeting.
2. Nominations, in addition to the slate of candidates
presented by the Nominating Committee, may be made
from the floor.
3. Elections shall be determined by the majority of votes
cast by the members who are present.
4. The officers to be elected are the Vice-President,
Secretary and Treasurer.
5. The Vice-President will succeed automatically to the
office of President, unless circumstances make this
impractical, in which case an election for President will
be needed.
6. The term of office of new officers shall become effective
upon their election at the Fall General Meeting.
7. The office of President or Vice-President shall normally
be for one year, but not to exceed two years.
XI. RULES OF ORDER: The book “Robert’s Rules of Order” will
govern parliamentary procedure.