Registration Information

 

Entries into Tournaments are by online registration only. Tournament information including closing date is found on the WGAWP website (Tournament Registration Button or Page). Only entries received by the established closing date and time are eligible for the field. No late entries, even when the field is not full, are accepted.

 

Current Board members and Past Presidents who submit timely entries are included into the field. For tournaments that are oversubscribed (the number of entries exceed the number of available places in the field), unless otherwise specified, the field is determined by random draw of the remainder of the registrants. Order of registration has no impact on selection into the field.

 

Players are only eligible to apply for tournaments in which their handicap index falls within the designated range. If a member is eligible when registering and then becomes ineligible when the tournament is being played because her index has gone above the restriction, that member may play in the field at the established maximum handicap index if the field is not full and is moved to the wait list if the field is oversubscribed.

 

There shall be a sufficient number of entries to constitute a tournament. Tournaments without sufficient entries may be cancelled at the discretion of the President, Tournament Chairman and Hosting Club. The number of prizes awarded may be adjusted based on the field size.

 

Players are notified by email of their selection into the field and assigned tee time. If the tournament is oversubscribed, registrants not included in the field are notified of their “Wait List” status. Order on the wait list is available on the Website (Tournament Registration).

 

Two-day spring and fall events are independent of all other tournaments relative to field selection. If a member is not selected into the spring event, that member is assured of entry into the fall event if registered with the same partner. For all other events, if members are on the wait list with the same partner(s) for two oversubscribed events during the current tournament season, those members are assured of entry into the next over-subscribed event that season.

 

A member MUST notify WGAWP PRIOR to an event of any change of partner. If a substitution occurs on the DAY OF THE EVENT, the Tournament Administrator MUST be notified at least 30 minutes PRIOR TO STARTING TIME. Non-compliance will result in ineligibility for prizes.

 

Cancellations are done online via the WGAWP website during the entry period. Members who register for tournaments are committing to play all days of the tournament unless they are eliminated or cut. Any member who must cancel due to sudden illness, injury or emergency after the pairings are posted and email notification sent to the field must contact the WGAWP (email Tournament Information on the Website under About Us/Contact Us) as soon as possible regarding the circumstances and the reason for withdrawal. If the cancellation occurs on the day of the tournament, notify the host club Pro Shop with the information. Members who cancel are financially responsible for cart/caddie and meal charges. Members deemed to have violated the commitment to play may be ruled ineligible for subsequent events at the discretion of the Executive Board.

 

The cancellation policy for Two-Day Spring and Fall events will be disclosed in the acceptance letter.

 

Any event will be cancelled or delayed only at the request of the Course Superintendent or an official at the host club or the Tournament Committee. If play must be canceled, results will stand and prizes will be awarded if three-fourths of the entrants have completed their rounds, or if the entire field has completed nine holes.

 

With the exception of the First President's or VIP tournaments, a player can find a replacement for themselves if they need to cancel. Participants who cancel out of a tournament less than 7 days in advance, regardless of the reason, must provide their name and club number to the host club. The host club will have the option of charging the member who cancelled.